Reporting

After the lottery event has ended, reports are required to be submitted to the Town of St. Marys. The report forms are available from the AGCO. All reports must be filled out completely. Report forms must be signed by two bona fide members, and must match those members who signed the lottery application form. Future lottery licences will not be issued if there are outstanding reports. Reports must be submitted within:

• Bingo - 15 days after each event has ended
• Break Open Ticket - 30 days after the licence ends or the last ticket is sold (whichever comes first)
• Raffle - 30 days after the event has ended

Supporting Documentation

Documentation is required which supports the contents of the lottery report. These items will include:

• receipts for expenses
• name and address of winner(s)
• a copy of a ticket used, for raffle lotteries 
• funds disbursement information
• bank statements for the lottery trust account
• cheque images for payments made from the lottery trust account

It is important to keep track of the financial particulars over the course of the licence, especially when the lottery extends for a significant time period. 

Please include and complete a St. Marys Report Checklist with your lottery report.

A fully accessible version of all above checklist is available in print upon request.